After setting up their business operations to run on transaction processing systems such as SAP, enterprises often need to optimize these processes to remove bottlenecks and improve efficiency.
One key area for such optimization is Accounts Payable to reduce the manual activities from invoice receipt to verification, posting and payment.
The way a company handles vendor invoices directly impacts the efficiency of the Accounts Payable team as well as procurement managers and requestors.
Poor process design and lack of automation increases:
There is a clear opportunity to deploy AP automation solutions are fully integrated with your ERP and cater to the entire process flow from invoice digitization to exception identification and handling to approvals and automated posting.
Our scanning solutions allow your users to quickly separate and scan invoice documents and archive them into a digital repository. The digital invoices are then run through an Optical Character Recognition (OCR) engine to extract values of invoice fields. These OCR engines can be trained to recognize and extract data from various vendor invoice formats.
The extracted information is validated for correctness in terms of formats (eg: date) and also against the SAP database. Any values found to be incorrect are flagged for manual entry at the validation step.
These solutions come with many business rules that can be configured for different types of invoices. Exceptions are identified automatically by the system based on these business rules and workflows are triggered to appropriate stakeholders for exception handling.
Invoice approvals can be facilitated using various tools. Users can approve these invoices in the ERP screen or in a mobile device or on an approval portal. The solutions come with mobile integration out of the box for your users to easily view invoices pending approval along with all indexed information, images and up-to-date process history.
Create a better way to work, connecting the world of your enterprise content and enterprise applications and benefit from a comprehensive digital content management platform that integrates seamlessly and in a productized fashion into any SAP business application, whether on-premises or in the cloud.
Extended ECM for SAP Solutions adds document management, collaboration, archiving and certified Records Management, along with application-spanning virtual views of related information to your business processes, providing a unique competitive advantage to organizations on the path to digital transformation.